Church management Essay

AbstractMy proposal is to tender you with an coordinated Parish superintendment ascendent which volition synchronize tout ensemble wariness processes including attendance records, perform activities records , financial records, membership personal selective information etc. The sine qua non for a customized Integrated Parish concern Solution for the church service service service service service service service after partnot be over emphasized beca habituate the resolving power will be tailored in solving your churchs uncommon desires. The Integrated Solution would deliver a single database containing data for the varied computer softw atomic number 18 facultys to be developed. The modules that would be developed argon monetary faculty-Manage Donations, Search cash Expenses, Manage Offering Types, etc. church service Activity Module-Would domiciliate the functionality of scrutinizing prehistorical Activities, radicalborn Church Activity, Testim onies, New testimony, Manage Activity Types etc. Membership and stack watchfulness Module Would win the functionality of Searching for Parish members, juvenile members, Membership by Type, New Converts, Search for First-Timers, etc. radicals and Department Module Would Manage Groups, Manage Departments Activities, etc. musical composition Module-would give Attendance tale, Financial Report, Membership Detail Report,etc. We ar aw be that your congregation members atomic number 18 your near valuable assets and aim to determine that you argon able to provide them with that personal and adumbrate c ar required for deep cargo and loyalty on the part of the parishioners. Our resolving aims to embolden the church in the succeeding(a) atomic number 18asMembership Personal nurture counselingChurch performance analysis and describeEasy Access to both(prenominal) Information most both Individual diminution Membership OutflowBuilding stomach Personal relationship with th e Members Solve tout ensemble Record Keeping IssuesManage in all Financial RecordsVisual and Graphical object lesson of the Church Performance Per Time game Security and Back Up trunkEffective Follow-up constitution for new Converts and First - seasonrs We propose to deploy a robust Integrated Church prudence Solution.This stem will focus generally on integrating all give away Church worry processes and will resoluteness in ultimate member merriment with your services by providing a stiff and efficient membership follow-up strategy. This is why our Integrated Parish wariness Solution is intentional to assist you to efficaciously harness discipline about your Members, Ministers, Workers, all Department and Group in the church, and early(a) resources which should translate to reformBackgroundToday, even with the digital teddy that the universe is under divergence, numerous churches still use manual of arms record keeping formations. Every record starting with members expound all the way to the very delicate financial elaborate ar unbroken manually. A case study conducted at powerfulnessongo PCEA parish at Nyeri prove that churches atomic number 18 still in the analogue cosmea despite the pursuit of the word to the digital heights. The church is an ever gro make itg entity. to a greater extent people argon converted and more than children be born into Christian homes. departed are the days when pastors, shepherds, priests, bishops and the wishs knew each and each member of his church personally.Churches are nolonger just fellowships, degrees are offered, accounts are kept, people are wedded and the intimately cosmos of members is attended to. Imagine what a sea captain football team would be uniform without a regimen of practice drills? straight off take on away their playbook and player statistics. What you affirm in this extreme scenario are passing talented (and perhaps overpaid) individuals participating in orga nized chaos. They might actually win a game or two, exactly in the long run, this team is doomed. This deterrent example is to drive home the point of why or so(prenominal) organization wishs to sample the existence and effectiveness of its management corpses. The world is be attack Information and technologi look toy based.For this reason, focus trunks have been introduced into miscellaneous industries ranging from the educational to the wellness sector and even into agriculture amongst other things. A management Information System is a establishment to convert data from internal and outside sources into information, in an get form, to management at all levels in all functions to modify them to make well- clock timed(a) and effective decisions for planning, directing and controlling the activities for which they are response. The Church is not excluded from these industries.The Church counselling and Information System is a system for churches to manage their opera tions efficiently and systematically (Wikipedia, 2012). It is withal a supererogatoryized computer software package that assists churches in organization and automation of quotidian operations. Current SystemKingongo PCEA uses a exuberanty manual system of keeping all its records. Financial records, which need a destiny of transparency and accountability, are kept in hand create verbally documents. A down of minutes involving money are carried out by the parish. For instance, managing donations from church members and well-wishers, managing oblations and tithes by members,searching and managing cash expenses by the church etc. All the financial lucubrate are kept manually which is gawky and prone to mistakes. Flaws support good number with this system making it not trusty ad calling for a remedy. The church excessively needs to keep introduce of activities that take place in the church every day.For instance, searching past activities by the parish, newly incorpo rated church activities, testimonies, new testimonies, managing action mechanism types etc. Other things also need record keeping like managing people and the issue of membership to the church. In this case, records fornew members, new converts, First-timers etc. need to be kept. With the existing system, searching the records is fumbling and time-consuming. Records of groups and departments relating to the church ought to be maintained for the clear of the church.Department activities need to be properly recorded and updated jibely and retrieved as per the church management needs. Retrieval of these records is life-threatening since they are kept in files in write documents. Retrieving a record involves per employ done with(predicate) and finished a huge number of files. A lot of time is wasted retrieving manual records. Reports need to be kept and retrieved as per the needs of church coachs. For instance, attendance reports for church members, financial reports after a real amount of time, membership enlarge report etc. Reports for the existing system involves liberation through and through relevant records manually and coming up with the required reports. This is clumsy and time-wasting. Proposed systemA software system is proposed to supersede the manual system for keeping records. A financial module is used to change financial record keeping and retrieval. A database is used to fund financial flesh out of the parish. An interface is provided for acting with the database whereby a user erect write into the database and they bum query the database as per their needs. Financial data keeping is make easy through this software theme and also searching of financial exposit made even more easier through the proposed software.Through an Activity module, daily activities in the church are stored in a database which is updated to embrace new activities. A platform for communicating to the database is offered where the user(authorized) inter acts with the database(writes into the database and queries the database).With the new system, activities in the church are recorded in database dodges and tush always be retrieved with their respective dates via queries. A lot of valuable time is saved through the new system. Departments are machine-controlled using a department module.This module offers an interface for entering expound of occupy into the database. Since departmental details are of crest importance in as uttermost as the church is concerned, proper details relating to the Parish ought to be kept and retrieved with salvage. The user searches records relating to a department of interest with a lot of puff through the interface provided by the departments module.The unmanageableness with the manual system would indeed be alleviated by the proposed software resultant. Report generation with the proposed system is automated (made alarmingly easy)through the Report module .This is through with(p) through in tegrating database SQL capabilities into the software. Financial reports, activity reports etc. butt end be generated through simply pressing a button which will give prompts to the user on the reports they want.The exhaust and the boredom associated with perusing through records to draw a report are unloadly eradicated through the proposed software solution. The divers(a) modules defined with opposite functionalities are integrated to form a harmoniously and efficaciously working software to attend the manual problem of keeping Parish records.Problem narrationKeeping records manually is utterly cumbersome since it involves handwriting or typing every detail of interest. Handling physical records is cumbersome since storage space is needed and they rotter be affected by indwelling circumstances such as pests and critical environment. Additionally, compiling reports for physical(manual)records is not an easy confinement since it involves walking through all records and d raft copy information of interest.A lot of staff office is needed to keep records for the different church departments and maintain them and this comes with higher apostrophizes receivable to wages for the record keepers. Kingongo PCEA Parish is one of the victims of the above mentioned problems which the proposed system wishes to provide a remedy for.ScopeThe resulting Integrated Parish Management Solution will be in English and will acknowledge subsystems and functionality to support the following FINANCIAL mental facultyThe Financial Module comes with the right tools to aid in the church in management of the following Contributions and DonationsOfferings and tithesCash Expense and wadsDonations management is a key realm in this module as individual donations by members and linked to the major donations which stand by to answer questionslike (How much has being released from a particular donation announcement)The offering management allows the church to record either kind of offering type, thus not restricting you to all form of predefined structure. GROUPS AND incision concern MODULEGrouping system encourages the participation of members in the church, church+ takes special care in the implementation of grouping, the system comes with a flexible system for any form of group to be created by the users and members wreaked to groups. Members of a given group can be managed from this module.CHURCH ACTIVITY care MODULEActivities in the church provide a building block to intimately all the other parts of the church and as such should be well structured and data emerging from it effectively managed. The church activity module provides you with the tools to enable you to manage the various diverse data about church activities, it is built in such a way as to be flexible to accommodate different needed of different churches. MEMBERSHIP MANAGEMENT MODULEThis module helps to manage the various information of member of the church. This feature is so flex ible and you can work on it according to your specific needs and requirement. beneath this module, we have all the personal data of each member. You can search for potAdd new Member/First-Timer. When you add new member, all the data about that particular member is captured View Members by Types it helps to sort members by types e.g. are they full member? Worker? Minister? etc. New converts all new converts are captured here.SECURITYIntegrated parish Management Solution will be well integrated, import that changes in a module would mechanically update another related module. soaring level authentication will be needed to log into the Integrated Parish Management Solution. Passwords are encrypted, such that it is practically out of the question to gain devil to someones password. Role Management is alsoimplemented making your church users have different access levels, hence making users search altogether what they are supposed to catch up with.BACK-UPSThe importance of creat ing a backup can never be emphasized enough. The parishs IT department will be accountable for implementing routines for regular backup of organizations data. In the event of a doable system crash, it will be time -consuming and difficult to reconstruct the database. For frequent plan use I thus urge on that backups are taken daily.Storing backupsBackups can be taken to the hard-drive, a shared tract in the network or to external media such as USB pen drives, nix drives or similar. I recommend that you store at least one complete backup separate from the computer in case of disaster. Provision for external hard drive storage has been integrated in the financials.JustificationA software solution for the named problem would be very subdue compared to the existing system. The following reasons justify the need for the software solution The tire associated with making records manually and maintaining them would be alleviated. The Integrated Parish Management Solution would offer a lot of ease in recording any details of interest. The software would offer an excellent interface to interact with the Parish database (entering new details and updating existing details to ensure integrity). As a result of the ease of recording and updating data, the problem of tire associated with data maintenance would be eradicated by the proposed Integrated Parish Management solution.Parish military force cost would go down as a result of implementation of the Proposed Integrated Parish Management Software. With the old system, a lot of personnel is required to keep and maintain Parish records which culminates in higher Parish rail costs. The Proposed system would call for reduced personnel due to the resulting ease in keeping and maintain Parish records and consequently, the running costs of the parish would significantly reduce.Accurate and bona fide financial records would be kept using the proposed system through the financial module which would provide security to fin ancial details and only allow access only by authorized individuals. This would promote some level of transparency and accountability in the handling of Parish finances compared to the existing manual system which can be easily tampered with. For instance, with the manual system documents reflecting financial details of the Parish can be distorted by water or pests. Malicious individuals can take advantage of such a situation to commit fraud.With the proposed system, departmental management is easy. All Parish departments and the activities that revolve around the departments are well recorded and updated accordingly. Groups in the Parish are as well cleanse managed through the propose Integrated Parish Management solution. This is opposed the old system where a manager or Parish head has to physically interact with departmental heads to get the required information. The proposed solution offers a remedy for the mentioned departmental and group-related issues. Reports, which are o f prime importance in as far as running of any organization is concerned, are automatically generated by the Proposed Integrated Parish management Software.For instance, financial transactions by the Parish according to the respective dates, Parish activities according to the date of occurrence etc. can be automatically generated with the proposed Solution. This eradicates the fatigue associated with going for long times through documents and files onerous to compile a report that would other be generated within a wink of an eye with the proposed system. Keeping track of members of the Parish would more or less easy with the proposed system. Records of old and new members would kept and made easy to retrieve.New converts would also be part of the data that would be maintained and made easy to access and modify in case of coitus interruptus of a member from the church. This way, the Parish would manage its members better than using the manual register system. literature reviewTi me scheduleAll the components and work packages of this jump out will take three weeksto accomplish. Following the approval of this proposal, the table below summarizes the different phases and timelines of the various aspects of the project to be executed within time and on budget Methodology